Property and Leasing Coordinator

Bertone is a Montreal based real estate development company with over 25 years of experience creating vibrant communities and commercial spaces. As our portfolio continues to grow, we are looking for passionate professionals who thrive in a collaborative, fast-paced environment and are eager to contribute to our continued success.

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Overview

Reporting to the Senior Vice President of Property Management, Leasing and Marketing, the Property & Leasing Coordinator plays a key role in supporting both the Leasing and Property Management teams. Acting as the operational link between prospective tenants, existing tenants, brokers, vendors, and internal stakeholders, this role helps ensure the seamless coordination of leasing activities, tenant services, and day-to-day property operations while delivering an exceptional customer experience.

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Key responsibilities:

Leasing Coordination

• Support the leasing team with the day-to-day coordination of leasing activities across the commercial portfolio, ensuring a seamless experience for prospective tenants and brokers.
• Coordinate communications, property tours, meetings, and follow-up activities with prospective tenants, brokers, and internal stakeholders throughout the leasing process.
• Prepare, coordinate, and maintain leasing and marketing materials, including leasing packages, presentations, brochures, flyers, site plans, floor plans, availability lists, and property listings, ensuring all information remains accurate and current across all communication channels.
• Maintain leasing records, vacancy reports, and other tracking tools to support portfolio reporting and leasing operations.
• Participate in departmental initiatives and special projects that support leasing objectives and operational efficiency.

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Property Operations & Tenant Coordination

• Support the Commercial Property Manager in the day-to-day operations of the property portfolio, including serving as a primary point of contact for tenant inquiries and helping to deliver an exceptional tenant experience.
• Coordinate tenant onboarding, move-ins, move-outs, building access, and tenant communications while maintaining accurate property and tenant records.
• Coordinate maintenance and operational requests by working with contractors, vendors, and internal teams, including scheduling services, obtaining quotations, and tracking work orders.
• Support the day-to-day administration of the property portfolio, including invoices, purchase orders, service contracts, and operational documentation.
• Participate in special projects and continuous improvement initiatives that enhance operational efficiency and service delivery.

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What you bring:

• 3-5 years of experience in commercial real estate, property administration, leasing coordination, or a related role.
• Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Exceptional customer service, interpersonal, and relationship-building skills.
• Excellent written and verbal communication skills in both English and French.
• Proficiency in Microsoft Office Suite, including Word ,Excel, Outlook, and PowerPoint.
• Experience with Yardi and/or specialty leasing is considered an asset.

At Bertone, diversity and inclusion are at the core of our values, and we provide equal employment opportunities to all applicants in accordance with applicable federal, provincial, and territorial legislation.