Leasing Coordinator

Bertone Developments is a Montreal-based real estate company with over 25 years of experience across residential, commercial, industrial, and mixed-use projects, involved across the full lifecycle of its developments. In a period of continued growth, we are strengthening our team and processes to support scale, creating opportunities for team members to contribute, take ownership, and play a hands-on role in how we evolve.

Overview

The Leasing Coordinator provides administrative and operational support to the commercial leasing team. This role coordinates leasing activities, maintains property and tenant information, responds to inquiries, and assists with lease documentation and execution to ensure an efficient and well-organized leasing process.

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 In this role, you will:

• Coordinate leasing inquiries from prospective tenants and brokers, ensuring timely follow-up, accurate tracking, and maintenance of leasing pipeline records.
• Conduct research on prospective tenants, market activity, and leasing opportunities to support portfolio occupancy and business development objectives.
• Coordinate property tours, including scheduling, logistics, and collaboration with Property Management to ensure spaces are prepared and presented appropriately.
• Prepare and maintain leasing packages, proposals, presentations, property information, site plans, and online listings to support tenant and broker discussions.
• Support lease transactions by coordinating lease documentation, renewals, amendments, assignments, specialty leasing opportunities, and tracking agreements through execution.
• Maintain accurate leasing records, prospect databases, property information, and supporting materials, including photography, demographic data, and market intelligence.
• Act as a liaison between Leasing, Legal, Accounting ,Property Management, tenants, and external brokers to facilitate efficient communication and transaction flow.
• Prepare and maintain leasing reports, including vacancy tracking, lease expiries, pipeline activity, portfolio updates, and other leasing performance metrics.

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What you bring:

• 3-5 years of experience in commercial real estate, leasing coordination.
• Strong organizational skills with the ability to manage multiple priorities simultaneously;
• Experience working with Microsoft Office, particularly Excel and PowerPoint;
• Experience with specialty leasing and/or Yardi is considered an asset.

At Bertone, diversity and inclusion are at the core of our values, and we provide equal employment opportunities to all applicants in accordance with applicable federal, provincial, and territorial legislation.